FAQs for Students: Graduation

Q: How do I apply for graduation? [show]

A: Follow the instructions at How to Apply for Graduation. If you do not have access to MyUCSC or the link is not available to you, download the form at Apply/Reapply to Graduate. If you are applying after the last day of the quarter you must submit the Late Apply/Reapply to Graduate form. Refer to the UCSC Academic and Administrative Calendar for more information about quarter end dates, graduation deadlines, and avoiding late fees by applying to graduate in a preceding quarter.

Q: Where can I find the graduation application deadline? [show]

A: Application deadlines are in the Academic and Administrative Calendar under the heading "Announcing Candidacy for Degree/Apply to Graduate."

Q: I applied for graduation but need to apply for a different term. How do I change my application for graduation? [show]

A: If you need to reschedule your graduation application, download the form at Apply/Reapply to Graduate.

Q: How do I sign up to participate in a commencement ceremony? [show]

A: Read the Registering for College Commencement page for information related to your college commencement ceremony. Register to participate by the deadline to avoid a fee. Contact your college program office with questions.

Q: How long will it take for my degree to post? [show]

A: Conferring degrees is a multi-part process involving the Office of the Registrar, your college, and your major/minor department. This allows time for final grades to be posted, university requirements to be verified, and time for your major/minor department(s) to certify completion of program requirements and award honors in the major. While degrees can be posted once the quarter ends, it may take eight weeks to post your degree. This is why it is important to confirm completion of degree requirements prior to finishing your final quarter at UCSC.

Q: How can I tell if I have graduated? [show]

A: Log into MyUCSC.
  • Log into MyUCSC and click on Student Center.

  • Click Student Advising Summary at the top of the Student Center.

  • Click the Degree tab. Your degree status will be displayed.

Q: I have graduated and need to show proof of my degree. [show]

A: You can print out your unofficial transcript from MyUCSC or, if you need official proof, you may order an official transcript. You may access online verification of degree completion through the National Student Clearinghouse. You may also print out a Request for Certificate of Completion of Degree Requirements and mail it in with a check.

Q: I applied to graduate and need to show proof that I will receive my degree. [show]

A: You can order an official Certificate of Completion at the Office of the Registrar that states you will receive your degree. All requirements must be met.

Q: When should I expect to receive my diploma? [show]

A: Diplomas are mailed to the permanent address between two and three months after the quarter in which you graduated. Permanent addresses may be updated on MyUCSC.

Q: What information will be on my diploma? [show]

A: Undergraduate diplomas indicate degree (Bachelor of Arts, Bachelor of Science, or Bachelor of Music), major(s), and date of degree, which is always the last day of the graduation quarter. If you have two degrees—for example, both a B.A. and a B.S.—both degrees will be listed on one diploma. University honors and any honors awarded in the major are listed. Most undergraduate diplomas do not show major concentrations. The one exception is the B.A. in literature. The diploma displays the concentration in parentheses. All concentrations show on transcripts. Minors do not appear on the diploma, but are on your transcripts (both official and unofficial versions).

Graduate diplomas list the degree type (Certificate, Master of Arts, Master of Science, Doctor of Philosophy, etc.) and your program of study, which may include a designated emphasis. Graduate program diplomas do not indicate any honors.

Q: I want to be certain my diploma shows my name correctly. How do I do that? [show]

A: Diplomas display your full name, including middle name, in all capital letters. If you wish to have your name’s accents included, or to substitute an initial for a middle name, please contact your records adviser at the Office of the Registrar.

For students who need to do a name change, please follow the steps for name change here.

Q: My diploma is missing/destroyed. How can I get a replacement? [show]

A: There is only one original diploma. To request a replacement diploma, notating the replacement, complete a Diploma Re-Order Request Form, attach a $75 check made payable to “UC Regents,” and send to the Office of the Registrar. Replacement diplomas can take anywhere from one to two months.

Q: Can I have my degree awarded to an earlier term? [show]

A: No. You must apply to graduate on MyUCSC to be a candidate for the current or future quarters. It is your responsibility to verify completion of all requirements prior to applying to graduate and resolve any problems prior to the end of the quarter which you applied to graduate. If you did not apply to graduate or all requirements were not completed by the deadline in the Academic and Administrative Calendar, you may apply to the upcoming quarter. If there was a university error verifying completed requirements, the department that made the error should get in contact with the Office of the Registrar. Because signatures on the diploma may vary, backdated diplomas contains the following notation, "THIS DIPLOMA ISSUED WITH INCUMBENT SIGNATURES." The notation is in six point font at the bottom quarter-inch of the diploma.


Revised: 10/10/17