Privacy of Records

The university maintains various types of records pertaining to students. Some are maintained for academic purposes; others, such as medical, financial aid, and employment records, are maintained for other specific purposes which may or may not be related to one’s status as a student.

The disclosure of information from student records is largely governed by state and federal laws which have been incorporated into the University of California Policies Applying to Disclosure of Student Records. The purpose of these policies is to provide reasonable interpretations of the law and to protect your right of privacy.

In accordance with the federal Family Educational Rights and Privacy Act of 1974 as amended, university policies provide you with the following general rights:

  • to inspect and review records pertaining to you in your capacity as a student;
  • to have withheld from disclosure, without your prior written consent for release, personally identifiable information from your student records, with certain limited exceptions provided for in the law;
  • to inspect records maintained by the campus of any disclosures outside the campus of personally identifiable information from your student records;
    to seek correction of your student records through a request to amend the records or a request for a hearing;
  • to file complaints with the U.S. Department of Education regarding alleged violations of the rights accorded you by federal law.

Questions about your rights may be directed to the Registrar, 190 Hahn Student Services, 459-4412. For the full text of the policy, see the University of California Policies Applying to the Disclosure of Information from Student Records.  Students may review their records by submitting a request in writing to the custodian of the record in the appropriate office.

Revised 10/10/12