II. Definition of Student Records

"Record" means any information or data recorded in any medium including, but not limited to, handwriting, print, tapes, film, microfilm, microfiche, and any electronic storage or retrieval media. "Student records" are those records directly related to a student and maintained by UCSC.

"Student Records" do not include (1) personal records of instructional, supervisory, and administrative personnel which are kept in the sole possession of the maker of the record and are not accessible or revealed to any other individual; (2) campus police records created and maintained solely for law enforcement purposes; (3) employment records, when employment does not result from and does not depend upon the fact that an individual is a student at the University; (4) health records which are created, maintained, or used only in connection with treatment; (5) applicant records, and (6) alumni records. All records relating to a student who is also an employee of the University are included in the definition of student records, if the student's employment is contingent upon the fact that she or he is a student. For example, work-study program records are classified as student records.

For more specific information on these types of records see University of California policies 130.00:"Policies Applying to the Disclosure of Information from Student Records" hereafter referred to as the "Universitywide Policies."