Phase II - Scheduling and Associated Processes

Background

Up until Fall 2021, information for curriculum planning, leave planning, and scheduling was initially entered into a system called CCLP. CCLP scheduling information was exported to AIS and became the basis of the quarterly class schedule. CCLP leave information and scheduling information was also used by departments and divisions to help manage faculty workload and temporary academic staffing budgets.

CCLP ran on a platform that was no longer supportable by the University and needed to be replaced. It was difficult to maintain and had a significant support burden. There was an integration between CCLP and AIS, but there was still a lot of manual processing involved.

For the past approximately 18 months, we have been working with a core group of about 25 stakeholders drawn from across the campus, and in particular working with the divisional curriculum analysts from the five academic divisions, to select a vendor for our new scheduling system and define the requirements and configuration for implementation.

Coursedog

In May 2020 we selected Coursedog as our scheduling vendor. Implementation began in January 2021 and is nearing completion.

There are numerous advantages Coursedog brings to UC Santa Cruz:
  • Up-to-date technology to make the scheduling process easier.
  • Many built-in and configuration features to identify and resolve scheduling issues before they cause problems (such as double-booked instructors)
  • Provides a wealth of information to schedulers and managers.
  • While the system itself is complex with hundreds of configurable settings, using the system as a scheduler is relatively easy and intuitive.

Implementation Timeline (Planned)

We plan on opening up Coursedog to schedulers in November to enter their 2022-23 academic year plans, followed by detailed scheduling for Fall 2022 beginning in February/March 2022.

Detailed scheduling for Winter 2022 and Spring 2022 will still be done in CCLP. Fall 2022 and all future terms will be done completely in Coursedog.