FAQs for Faculty: Grading

Q: When can I enter grades? [show]

A: Grade rosters should be available by noon on the Friday before the last week of instruction.

Q: How do I enter grades? [show]

A: Please see the following instructional documents:

For technical assistance with grade entry contact the ITS Support Center at (831) 459-4357 or help@ucsc.edu.

For help with other grading questions contact the Office of the Registrar at (831) 459-4412 or registrar@ucsc.edu.

Q: Who can enter grades? [show]

A: The instructor of record and some TAs can enter grades. Only the instructor of record can post the grades.

Q: When will students be able to view their grades? [show]

A: Students can see the grades as soon as they are posted. Instructors post the grades as the last step of the grade entry process. The Status column of the grade roster reads Posted when the grades have been posted.

Q: Can faculty change grades online after they have been entered? [show]

A: Grades may be changed and Incomplete grades removed online through the AIS grade roster. Click on the Change Grades link, select the new grade and the grade change reason, enter the date the coursework was complete, and click submit. Once a grade has been changed, "Success" will appear in the status column. The grade change is immediately available to students and permanently recorded in AIS.

Please note that the “Date Completed” field should reflect the last day that the student submitted coursework, not the date that the coursework was graded. For Incomplete grades, undergraduate students have one academic quarter to submit the coursework; graduate students have three academic quarters. Coursework for any other grade change, including the resolution of DG grades, must have been submitted by the last day of the quarter in which the class was taken.

Q: Do teaching assistants have access to enter current quarter grades for faculty approval? [show]

A: Once the Registrar's Office is notified of Teaching Assistant (TA) assignments, the Teaching Assistant's MyUCSC account will be modified, providing access to the folder Faculty Center in the menu. TAs have access to enter grades for faculty approval. Course assistants, undergraduate assistants, and tutors do not have access to enter grades. Grade entry directions for TAs can be found in the pdf Teaching Assistants Instructions for Grading.

Q: What is the Legal Name on my Grade Roster? [show]

A: In certain instances, students may request to use a preferred name while changing their legal name. In these situations, a student’s preferred name appears on the class roster and eCommons and Canvas. The legal name appears on the official transcript so both names are listed on the grade roster. The student’s legal name is the only name in the Narrative Evaluation System (NES) and on the official student academic record.


 

Revised: 02/23/17