Rosters, Enrollment, & Grading

Frequently Asked Questions

How can I see who has enrolled in the discussion sections for my class? 

• You can view the entire class roster (enrollment in secondary sections is indicated in a column headed “sections”), or by individual secondary section. Click the View Sections link next to the class in the Faculty Center. If you do not see the class in the Faculty Center, contact the course-sponsoring agency to make sure your name is appropriately attached to the class.

Nothing is happening when I click the icon to download to Excel. What do I need to do? 

• Turn off your browser’s pop-up blockers; instructions can be found here. If you continue to have problems, follow the instructions in Browser Settings to Download to Excel.

How can I email my students from within MyUCSC? 

• The Notify function on the class roster and grade roster allows you to email some or all of the students on the roster from within MyUCSC. Instructions on using the Notify function are listed under “Emailing Students” on How to use My Class Roster.

How do I view student photos on my class roster?

• Note that the student ID photo on the class roster is defined by UC Santa Cruz as confidential. This photo is intended to assist instructors and authorized staff in identifying students and is to be used for no further purpose. Instructions for viewing student ID photos is also found on the How to use My Class Roster resource.

Administrative Drops

Before instruction begins: Students are automatically dropped for failed prerequisites prior to the start of instruction, via the “Drop for Failed Prerequisites” (PERC) process in AIS. If a grade is posted or updated after the start of instruction, a student who does not meet prerequisites must be deleted manually via instructor-initiated drop.

Once instruction begins: Administrative (instructor-initiated) drops are an option only for students who do not attend the first class meeting, or students who don’t meet prerequisites, and are available as an option beginning on the first day of instruction, through the end of the first week of instruction (the day before class permission numbers are required).

Only the primary instructor may administratively drop students directly from the primary class roster:

1. Check the box next to each student to be dropped,
2. Select the Drop Selected Students button at the bottom of this roster. 
3. You will have an opportunity to confirm your selection before the drop is processed. If you would like to drop students who are wait-listed for your class, select Waiting from the Enrollment Status drop-down menu above.

Troubleshooting:

• If the drop status is not successful for a student (due to corequisites or a drop hold), please email the following team. Include the students’ first and last name, student ID number, course ID (WRIT 2) and course number (32579). Please send as soon as possible after the first class meeting and no later than the first week of instruction.
  • Fall, winter, or spring: contact registrar@ucsc.edu 
  • Summer: contact summer@ucsc.edu
• If a dropped student needs to be added back to the class, please ask the student to re-enroll. During fall, winter, and spring quarters, beginning on the eighth day of instruction, you will need to issue a permission number. Over the summer session, students can only re-enroll until the session add deadline.
• If a dropped student is continuing to show on the roster, note that the student may have re-enrolled themselves, provided the class was open and they met the prerequisites. Unfortunately, we are not able to prevent this. You can allow the student to remain enrolled in the course and communicate enrollment and participation expectations and how missing the first class meeting will affect their performance. Conversely, if they should not have been allowed to re-enroll, you may work with your department to close off enrollment for your course, resubmit the drop, and have any additional students enroll by permission number.

Grading Chart