Update Your Info
ON THIS PAGE
Update Your Personal Info in MyUCSC
Need to update your name, address, pronouns, or privacy settings? You can manage most of your personal information directly in the MyUCSC portal. From changing your diploma name to setting a security passphrase, this page walks you through what can be updated, how to do it, and where to go for additional help.
How to Update Your Info
- Log in to MyUCSC
- Click the Personal Information tile
- Use the left-hand menu to update:
- Name (lived, legal, or diploma)
- Address (for diploma mailing)
- Pronouns and gender identity
- Email address
- Privacy settings
- Security passphrase
Need to update your birthdate, Social Security number, or CruzAlert info? Follow the links in the sections below or bring documentation to the Office of the Registrar.
Gender Identity, Pronouns, and Sexual Orientation Information
Admitted, current, and prior students may specify their gender identity, gender expression, sex assigned at birth, and sexual orientation.
Currently, gender identity is used for aggregate reporting only. Students have the option to opt-in for their data to be shared with support and service units.
To update your pronoun, click on the “My Pronoun” tab at the top of the page (after clicking Gender Identity/My Pronoun in the left-hand menu). If you provide a pronoun, it will be visible to advisers, faculty, and staff in MyUCSC and on class rosters. Your pronoun will also appear in the campus directory if you select the “Publish my pronoun in the campus directory” option. The Registrar shares your preferred pronoun with other campus users of student information; however, it’s up to those offices to display your preferred pronoun in their systems.
Email Address and Cruz ID
If you choose Email Addresses on the left-hand menu, you may change your “other” (non-UCSC) email address. Your CruzID is not controlled by the Office of the Registrar. Follow these links to learn how you may, under limited circumstances, request a change to your CruzID that aligns with your preferred name.
Names
Your lived name, legal name, and diploma name may all be updated in the MyUCSC portal. Most official documents (transcripts, enrollment verifications, etc.) requested from the Office of the Registrar can be requested with either your lived name, legal name, or both.
Your lived name is the name that is most easily searchable and will appear when users view your information in MyUCSC. A lived name is a self-chosen personal or professional name used instead of a legal name. Reasons for using a lived name vary and may include accurately reflecting one’s gender identity, cultural, religious, or familial preferences, or the use of a nickname. Awareness of lived names and pronouns and using them appropriately demonstrates respect, contributes to an inclusive environment, and reflects UC Santa Cruz’s Principles of Community. Your lived name will be the default across the UC Santa Cruz campus. While most university-issued documents will display your lived name, certain departments with specific business or reporting needs may use your legal name.
You can change your lived name at any time by clicking the pencil icon next to your lived name on the “Names” page in MyUCSC.
To change or correct your legal name in MyUCSC and on your student records, you must provide additional documentation, such as a court order, marriage certificate, or government ID. There are two ways to request a legal name change:
- If you have access to MyUCSC, once you have chosen “Names” from the left-hand menu, click the highlighted link that says “Request Legal Name Change.” This will take you into an eForm asking for the specific information and attachments necessary to complete the change.
- If you are not currently attending UCSC and do not have access to your MyUCSC account, complete a Name Change petition and submit it with the appropriate attachments to the Office of the Registrar.
Your name on your diploma, upon graduation, will default to your lived name unless you add a diploma name. You can add a diploma name by clicking the “Add a new name” button at the bottom of the “Names” page in MyUCSC.
Additional detailed information about managing your name and identity data can be found on the ITS website: Managing Your Name and Identity Data at UC Santa Cruz.
Privacy Settings
If you open the “Privacy Settings” link in the left-hand menu, you may update whether the directory information that UCSC generally designates as public is restricted or not. Please be aware that if you choose to set a Non-Release of Information (NRI), this may cause some difficulty in interactions with certain campus offices that will not speak with you on the phone and may require you to show a picture ID, in person, to be able to assist you.
UCSC follows the Family Educational Rights and Privacy Act of 1974 (FERPA), and does not share academic records of students with other entities. Follow this link for more information.
Other Information To Update
Social Security Number and Birthdate
If there’s an error in your birthdate or Social Security number, or gender in the university records, present official documentation (such as a driver’s license, Social Security card, or passport) to the Office of the Registrar in person to rectify the information. You may fill out these forms in advance of visiting the office:
- Request for Change of Social Security Number on University Records
- Request for Change of Date of Birth on University Records
When sharing documents and or messages with sensitive information, use Virtru, a safe and secure data encryption service supported by UC Santa Cruz.
Managing CruzAlert and Emergency Contact Details
It is mandatory for students to update their emergency contact information annually via the CRUZ ID Manager. To modify your CruzAlert phone number, follow the CruzAlert Instructions. For updating emergency contact details, refer to the instructions on the Emergency Contact Information page.
Student Identification Number
Your seven-digit Student Identification Number is the numeric portion of your User ID for MyUCSC. It can also be found on your Student ID Card embedded in the library bar code number on the right side of each card, in the middle of the bar code between the two hyphens. It is critical to your academic records and is required for any inquiries you make.
Security Passphrases
A security passphrase is a unique identifier used to verify your identity when accessing or managing your personal information. It’s essential to keep this passphrase confidential to protect your privacy and ensure the security of your records.
If you need to contact a UCSC office about your student record, we will ask you to verify your identity by either showing us your photo ID or by stating your established security passphrase. If you have not set a passphrase, you will be asked to do so before we can disclose any information.
Your passphrase can be up to 50 alphabetic characters (numbers, symbols, and special characters are not accepted), and should be easy to remember but difficult to guess.
To foster a safe and welcoming campus environment, please do not use lewd, intimidating, abusive or threatening language in your passphrase. If you do, UCSC staff have the right to refuse service and refer you to the Office of Student Conduct.
To create your passphrase, log in to MyUCSC, select the “Set My Security Passphrase” tile on your Student homepage, follow the instructions to enter or edit your passphrase, and Save.
The security passphrase is intended to protect your privacy, so do not use your CruzID Gold password and do not share your passphrase with anyone. Only share your passphrase verbally when asked to do so by UC Santa Cruz staff or faculty, and do not include it in emails, chats or other written communication.