Commencement of Instructional Activity

Background

Higher education institutions that receive federal student aid must report the commencement of instructional activity of students. Our Office of Financial Aid and Scholarships provides ~$350 million in aid to our students each year, making instructional activity reporting important to students and campus.

Our implementation, a collaboration among Undergraduate Education,  Academic Affairs,  Information Technology Services (ITS), Graduate Studies, and the Academic Senate, is focussed on reducing the reporting burden for faculty. 

  1. Faculty can now drop students for non-attendance directly from the MyUCSC class roster through the eighth day of instruction.
  2. Canvas course shells now include a Syllabus Acknowledgement assignment in the Course Introduction module. This assignment is provided as a convenience to support our required confirmation of students who have begun instructional activity. Instructors can modify or remove the single-question assignment as desired.
  3. The Syllabus Acknowledgement assignment asks students to respond “Yes” or “No” to the statement “I have read and agreed to the terms of the Syllabus“.
  4. Student engagement in their courses, including the Syllabus Acknowledgement assignment and other Canvas assignments, are automatically loaded into a new Instructional Activity Roster in MyUCSC.
  5. In some cases, where Canvas or other activity is not seen, instructors will be asked to review the MyUCSC Instructional Activity Roster and to confirm whether or not specific students have commenced engagement with the course.

Faculty who use UCSC’s Canvas in the first three weeks of the quarter do not need to do anything new. The campus will use student participation in your Canvas course to confirm student engagement, reducing the need to individually report student participation. Instructors  may modify the Syllabus Acknowledgement assignment in any way. For example, some courses already have start-of-quarter Canvas activities such as self-assessment, acknowledgement of academic integrity standards, approved entry quizzes, introductory discussion posts, and similar activities. Student activity in any of these ways will be automatically captured in the Student Activity Roster.

For faculty who do not actively use UCSC’s Canvas for their course, we are loading a simple assignment into the UCSC course shell that is created for their course.  In completing the assignment, students attest they have read the syllabus and agree to the terms of the syllabus.

  • The Syllabus Acknowledgement assignment is provided in every course shell. To use the assignment to verify student engagement with your course, publish the course in Canvas, and inform students they need to complete the Syllabus Acknowledgement assignment (step-by-step instructions in a 1 minute video) ). You may also let students know that Canvas will not otherwise be actively used in the course.
  • You do not need to publish your syllabus to Canvas. Syllabi can be provided by other means, after which students can complete the Syllabus Acknowledgement assignment in Canvas.
  • Instructors who decide not to use the Syllabus Acknowledgement assignment will be able to affirm students who have engaged with their course in the new Commencement of Instructional Activity Roster in MyUCSC.
  • If, at your request, students complete the Syllabus Acknowledgement assignment in Canvas, you will not need to separately affirm their engagement in the course in MyUCSC.

Implementation of this mandatory reporting requirement is a continuing collaboration among Undergraduate Education, Academic Affairs, Graduate Studies, Information Technology Services, and the Academic Senate.

As at other campuses, the UC Santa Cruz approach may change in the future to meet operational or regulatory requirements. Our twin goals will continue to be to (a) effectively implement this requirement to ensure continued financial support for our students, and (b) mitigate to the extent possible the administrative burden that this may place on instructional staff.

Comments and suggestions regarding Commencement of Instructional Activity and its implementation are encouraged, and can be sent to Vice Provost and Dean of Undergraduate Education and Global Engagement Richard Hughey (rph@ucsc.edu), University Registrar Tchad Sanger (cpsanger@ucsc.edu), or both.

05/27/22