Classrooms & Reservations

UCSC Classroom Reservation Guidelines

Please ensure all event organizers are aware of these guidelines to facilitate a smooth reservation process.

Who Can Reserve:

• UCSC staff and faculty. Must have event sponsorship from a UCSC department or office. 
• Teaching Assistants for review sessions.
• Student organizations Registered with the Dean of Students, Athletics & Recreation, or SOMeCA.

Reservation Hours:

• General Assignment Classrooms are available for reservation between 8:00 AM and 11:00 PM.
• Classrooms are closed to all events during holidays and campus closures.

Weekend Reservations:

• Most weekend requests may be approved, except during Commencement Weekend (June), Welcome / Orientation Weeks in September, campus closures, and holidays.
• Requests for the immediate weekend received after 12:00 PM on the prior Friday (or the prior business day if there’s a holiday) will be rejected.

Blackout Periods (No Reservations Allowed):

• First two weeks of instruction (Fall, Winter, Spring)
• Final exam week (reservations open for ad hoc scheduling in Week 8 or 9)
• Pre-Fall / Welcome Weeks (two weeks prior to Fall instruction), contact orientation@ucsc.edu
• Commencement Weekend (mid-June, Fri–Mon)
• First week of Summer Session instruction
• Holidays and Campus closures
• Library closed hours (impacts library classrooms)
• Conference Services Reservations – many classrooms during Summer Session may only be scheduled through Conference Services

Additional Guidelines:

• Media Support:
  • Class Related Reservations – To request for access to media for your class-related reservation visit https://slughub.ucsc.edu/its?id=a60dcc050be432004ce28ffe15673a54&sysparm_article=KB0018077
  • Non-Class Event – Access to media technology and event support for non-class events is TBD.
• Food and Drink: No food or drink allowed in classrooms; strictly prohibited in library classrooms (McHenry 1340, McHenry 1350, Sci & Eng 206).
• Library Classrooms: Scheduling in Sci & Eng Library 206, McHenry 1340, and McHenry 1350 is limited to instructors and TAs for class-related events, and staff for official unit events.
• Usage Restrictions: Classrooms may not be used for personal office hours or TA hours.

Finding the Right Classroom and Time

We use Coursedog Events to schedule classroom reservations. The reservation form allows the requestor find a classroom based on the meeting time.

• Tips for searching in the Reservation Form:
  • After entering the date and times of your event, check out the available classrooms paying attention to the seating capacity, or search by room number or the first two letters of the room name.
  • Use the Features to filter for physical room features (e.g., “moveable chairs,” or a specific areas of campus).
• Room Not Available?
  • A room may not be available due to a scheduling conflict.
  • Try adjusting your date/time or choose a different room.
  • In Fall/Winter/Spring try scheduling during the approved teaching time blocks to avoid conflicts with classes!
  • Make sure your start and end days are the same day. The reservation system will prevent scheduling overnight.
  • Summer consideration: During Summer Session, some classrooms are managed by Conference Services.

Need Assistance?

For calendar-based system access, or to ask questions about these guidelines or the reservation process, email: classrm@ucsc.edu.

Ready to schedule your classroom reservation?

IMPORTANT UPDATE, 10/15/25 4PM: ISSUE RESOLVED — Our Events Booking forms and classroom calendars are now functioning as expected.

Select the link below to get started.