Appendixes

2016-17 General Catalog

Appendixes

Appendix A | Appendix B | Appendix C | Appendix D | Appendix E | Appendix F | Appendix G


Appendix A: California Residency and Nonresident Supplemental Tuition

The University of California (UC) Residence Policy and Guidelines is the main source of residency information and is utilized by the Campus Residence Deputy to make determinations regarding residency. Read the full text of the UC Residence Policy and Guidelines here.

If you do not meet the University of California requirements for residence for tuition purposes on the residence determination date for each term in which you propose to attend the university, you must pay a Nonresident Supplemental Tuition in addition to all other fees. The residence determination date is the day instruction begins at the last of the University of California campuses to open for the quarter, and for schools on the semester system, the day instruction begins for the semester.

Regulations Governing Residence

The determination of residence for tuition purposes at the University of California is governed by the UC Residence Policy and Guidelines established by the UC Regents, and implemented by the UC Office of the President in consultation with the Office of General Counsel.

Under the UC Residence Policy and Guidelines, adult citizens and certain immigrants and nonimmigrants can establish residence for tuition purposes. The presumption of residence deputies is that students and their parents have read and understand the UC residence requirements prior to submitting their residence information for determination of residence for tuition purposes. Decisions on residence status are made after a student accepts an offer of admission to the university by submitting a Statement of Intent to Register and completes a Statement of Legal Residence.

Who Is a Resident?

If you are an adult student (at least 18 years of age), you may establish residence in California if

(1) You are a U.S. citizen.

(2) You are a permanent resident or other immigrant.

(3) You are a nonimmigrant who is not precluded from establishing a domicile in the U.S. This includes nonimmigrants who hold valid visas of the following types: A, E, G, H-1B, H-4, I, K, L, N, O-1, O-3, R, T, U, or V.

You must be continuously physically present in California for more than one year (366 days) immediately prior to the residence determination date of the term for which you request resident status. Physical presence within the state solely for educational purposes does not constitute the establishment of California residency, regardless of the length of stay.

You must establish your intent to make California your home one year prior to the residence determination date of the term for which you request resident status. You must relinquish your residential ties with your former state of residence and establish those ties with California.

If you are an unmarried undergraduate under age 24 and your parent(s) are not California residents, you must be able to verify financial independence for the two full years immediately preceding the term you wish to enroll. Graduate students are presumed to be financially independent unless they were claimed as a dependent on their parents’ federal tax return for the most recent tax year.

UC Residence and Policy Guidelines

Information on the following topics can be found at UC Residence and Policy Guidelines:

  • Establishing intent for California residency, page 14
  • Requirements for financial independence, page 17

  • Temprary absences, page 21
  • General rules applying to minors, page 22

  • Exemptions from nonresident supplemental tuition, page 45

Petitioning for Change of Classification

You must petition in person at the Office of the Registrar for a change of classification from nonresident to resident status. Petitions must be initiated during the filing period for the term for which you intend to be classified as a resident. Late petitions will not be accepted.

Time Limitation on Providing Documentation

If additional documentation is required for residence classification but is not readily accessible, you will have until the third week of instruction of the applicable term to provide it. Failure to meet this deadline will result in your file being closed and your status remaining as a nonresident.

Incorrect Classification

If you are incorrectly classified as a resident, your classification will be corrected and you will be required to pay all nonresident tuition not paid. If you concealed information or furnished false information and were classified incorrectly as a result, you are also subject to university discipline. Resident students who become nonresidents must immediately notify the campus residence deputy.

Inquiries and Appeals

Inquiries

All inquiries regarding residence requirements, determination, and/or recognized exceptions should be directed to the Residence Deputy, Office of the Registrar, 190 Hahn Student Services Building, University of California, Santa Cruz, 1156 High Street, Santa Cruz, CA 95064-1077, reg_fees@ucsc.edu, or to the Residence Analyst, University of California Office of the General Counsel, 1111 Franklin Street, 8th Floor, Oakland, CA 94607-5200, or email residency.appeal@ucop.edu.

Appeals

Students denied resident status might have the right to appeal. Appeals must be filed within 30 days of notification of the campus residence deputy’s decision.

Instructions and Application to Appeal a Nonresident Classification

Residency Disclaimer

This is only a summary of the UC Residence Regulations and is not a complete explanation of the law regarding residence classification. Changes may be made to the residence requirements between the publication date of this statement and the relevant residence determination date. Any student, following a final decision on residence classification by the residence deputy, may appeal in writing to the residence specialist within 30 days of notification of the residence deputy’s final decision.

No other University of California personnel are authorized to provide information regarding residence requirements.

Privacy Notice

All of the information requested on the Statement of Legal Residence form is required [by the authority of Standing Order 110.2 (a)–(d) of the Regents of the University of California] for determining whether or not you are a legal resident for tuition purposes. You have the right to inspect university records containing the residence information requested on this form. The records are maintained by the Office of the Registrar, 190 Hahn Student Services Building, University of California, Santa Cruz, 1156 High Street, Santa Cruz, CA 95064-1077.

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Appendix B: UC Santa Cruz Police Department

UC Santa Cruz Police Department officers are duly sworn peace officers under section 830.2(b) of the California Penal Code. The officers are armed and possess the same authority and responsibility, by law, as those in municipal police departments. Officers patrol the campus 24 hours a day, 365 days a year, on foot, bicycle, motorcycle, or by car. They enforce the law, arrest violators, investigate and suppress crime, investigate traffic and bicycle accidents, and provide a full range of services to the community. For more information about the UC Santa Cruz Police Department, please visit police.ucsc.edu.

Reporting Procedures

It is important that all crimes, emergencies, and/or suspicious, disturbing, or threatening behaviors occurring on campus be immediately reported to the Police Department to ensure that appropriate action can be taken. Emergencies requiring police, fire, or medical aid can be reported in person or by dialing 911 from any campus phone, cell phone, or landline phone. Emergencies can also be reported by using one of the "Blue Light" emergency phones or elevator phones located throughout the campus. If there is a fire and no telephone is available, activate one of the fire alarm manual pull stations located throughout campus buildings.

Individuals may also report in person at the UC Santa Cruz Police Department located at the base of the campus near the main entrance. Activities or incidents occurring outside of the UC Santa Cruz jurisdiction should be reported immediately to the agency having jurisdiction where the property is located.

Phone Numbers To Call

  • 9-1-1 for any emergency situation with serious threat to life or property.

  • (831) 459-2345. If unable to dial 9-1-1 from the phone being used for any emergency situation with serious threat to life or property.

  • (831) 459-4980: Telecommunications Device for the Deaf, 24 hours.

  • (831) 459-2231: Ext 1. Non-emergency calls for assistance.

  • (831) 459-2100: Community Safety Program Dispatch Line, 7 p.m. to 3 a.m. nightly.

  • (831) 459-2100: Campus Night Safety Escort Program Dispatch Line, 8:30 p.m. to 12:15 a.m., Monday through Thursday when classes are in session (except Summer Session).

  • (831) 459-3TIP or (831) 459-3847: Anonymous Tip Line.

Lost and Found

The UC Santa Cruz Police Department is also responsible for the campus Lost and Found service. To drop off a found item or to inquire about a lost item, please visit the Police Department or call (831) 459-2231.

Parking Enforcement

The Parking Enforcement Office (for paying parking citations and requesting special parking consideration) is located at the Police Department. Citation payments may be made online at Paymycite.com 24 hours a day, or in person during business hours.

Community Safety Program

Community Safety Officers (CSOs) work in conjunction with the UC Santa Cruz Police, Santa Cruz City Fire, and the administration of university residential communities (both on- and off-campus) to ensure a safe and secure living environment for all residents.

CSOs work in teams and are trained to assist police and fire departments with emergency response, first aid, CPR, and disaster response, across campus and in all residential communities. They carry radios linked to the UC Santa Cruz Police Dispatch Center and are visible in the communities at night from 7 p.m. to 3 a.m. CSOs may be contacted through the UC Santa Cruz Police Dispatch Center at (831) 459-2100.

Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act

Choosing a postsecondary institution is a major decision for students and their families. Along with academic, financial and geographic considerations, the issue of campus safety is a vital concern. In 1990, Congress enacted the Crime Awareness and Campus Security Act of 1990, which amended the Higher Education Act of 1965 (HEA). This act required all postsecondary institutions participating in HEA’s Title IV student financial assistance programs to disclose campus crime statistics and security information. The act was amended in 1992, 1998, and 2000. The 1998 amendments renamed the law the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in memory of a student who was slain in her dorm room in 1986. It is generally referred to as the Clery Act. More information about the Clery Act can be found at: clerycenter.org.

Campus Security Authorities

Although UC Santa Cruz has a police department, victims of crime may be more inclined to report to someone other than the police. For this reason the Clery Act requires all institutions to collect crime reports from a variety of individuals and organizations that the Clery Act refers to as Campus Security Authorities (CSA). A CSA is an official of the university who has significant responsibility for student and campus activities. They are usually found in departments responsible for, but not limited to, student and campus activities, the police department, community safety programs, student conduct/judicial affairs, housing, athletics, or human resources. This designation also includes any other individual who has been specified by UC Santa Cruz to receive reports of offenses.

CSAs are responsible for immediately reporting crimes and incidents that occur on the UC Santa Cruz campus or affiliated property to the UC Santa Cruz Police Department. More information about CSA responsibility is located at UCSC’s Jeanne Clery Campus Security Act webpage.

Annual Campus Security and Fire Safety Report

On October 1 of each year, an email notification is sent to all enrolled students and to academic and staff personnel, providing the website to access the Campus Security and Fire Safety Report. This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by UC Santa Cruz; and on public property within, or immediately adjacent to and accessible from, the campus.

The report also includes information on fire protection systems, fire prevention policies, as well as institutional policies concerning other safety and security matters. You can obtain a copy of this report by contacting the UC Santa Cruz Police Department, 1156 High Street, Santa Cruz, CA 95064, (831) 459-2231, or at the Police Department website.

The UC Santa Cruz Police Department submits the annual crime and fire statistics published in this report to the Department of Education. The statistical information gathered by the Department of Education is available to the public through the Department of Education website.

Consequences for Non-Compliance with the Clery Act

Possible consequences for an institution’s non-compliance with the Clery Act include:

  • A suspension or limiting of the institutions Title IV funding;

  • The Department of Education may issue a civil fine up to $35,000 per violation;

  • The institution may suffer reputational loss due to negative media attention;

  • Failure to comply with the Clery Act can be used in various litigation matters.

Increased Safety Measures and Safeguards

Pursuant to California Education Code section 67380, each UC campus is required to provide information regarding special safeguards that have been established for particular facilities or activities in the preceding 18 months to increase safety, and any changes in safety precautions expected to be made during the future 24 months.

The following programs or safeguards have been or will be instituted:

  • Increased Police Student Ambassador Patrols and Safe Rides App

  • Fire system upgrades

  • Environmental Health and Safety safeguards and improvements

  • Implementation of new Emergency Notification System

  • Implementation of new tools for navigating the campus

Increased Police Student Ambassador Patrols

In July 2015, the UC Santa Cruz Police Student Ambassador program increased walking patrols at the Coastal Biology Campus (Long Marine Lab) and at McHenry Library. These patrols have assisted in enforcement of the campus smoking policy, non-research animal policy, and with other efforts to deter criminal activity in these locations.

Safe Rides App

During the fall quarter of 2016, the UC Santa Cruz Police Department, in partnership with Transportation and Parking Services (TAPS), will pilot a phone application that will allow members of the campus community to request a “Safe Ride” (free transportation from one location on campus to another) using their smart phones. Police Student Ambassadors, who manage the Night Safety Escort Program, will provide the “Safe Ride.” The hours of operation are still being determined. This app will also be tested for use by those seeking transportation from the Disability Resource Center vans.

Tools for Navigating the UC Santa Cruz Campus

The Wayfinding Workgroup seeks to improve the tools available for navigating the campus. Over the past 18 months, it has worked on improving temporary signage, recommended improvements to the campus entrance, and developed a pilot project in the Science Hill area. Over the next two years, the group’s tasks include writing a campus policy on signage and developing outreach to inform campus constituents about the best ways to direct people to specific locations.

The campus is also in the process of developing a Master Pedestrian Plan to promote walking as the most sustainable way to traverse the campus. The final plan will include an assessment of existing conditions, including gaps in the pedestrian infrastructure, and a plan to create a more pedestrian-friendly campus.

In a parallel effort, Transportation and Parking Services (TAPS) is revising the information posted at each transit stop, including an overall map of the campus, and an enlarged map of the half-mile radius surrounding each stop. TAPS has also launched a bus tracking system app (developed in conjunction with the campus Computer Science Department) that allows riders to see each active campus shuttle in real time on a campus map.

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Appendix C: Drug-Free Schools and Communities Act

In compliance with the federal Drug-Free Schools and Communities Act, UC Santa Cruz annually notifies students, faculty, and staff of policies, procedures, and potential consequences related to unlawful possession, use, or distribution of drugs and alcohol on campus. This notice is distributed to students through the colleges and the Graduate Studies Division, and to faculty and staff via email. The university also conducts a biannual review of programs related to drugs and alcohol to determine effectiveness, implement changes, and ensure that disciplinary sanctions are consistently enforced. This review is coordinated by the Dean of Students Office. For information, email deanofstudents@ucsc.edu.

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Appendix D: Smoking on Campus Policy

The University of California is smoke and tobacco-free at all campus locations. The use of marijuana is prohibited under federal regulations. Use of all forms of tobacco, including smokeless tobacco products and unregulated nicotine products (e.g., “e-cigarettes”), is strictly prohibited in all indoor and outdoor spaces including parking lots. Tobacco users are supported in accessing a variety of free and low-cost tobacco-cessation services. For more detailed information about the policy, help quitting, and other resources see the UCSC Smoke and Tobacco-Free website.

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Appendix E: Policies and Regulations

The Student Policies and Regulations Handbook, the Code of Student Conduct, and related appendixes may be accessed online. The Student Policies and Regulations Handbook is also available in alternate formats from the Conduct and Community Standards. Topics include:

  • Policy on Nondiscrimination

  • Policy on Speech and Advocacy

  • Policy on Use of University Properties

  • Policy on Campus Emergencies

  • Registered Campus Organizations

  • University Obligations and Student Rights

  • Policy on Student Governments

  • Policy on Campus-Based Student Fees

  • Code of Student Conduct

  • Policy on Student Grievance Procedures

  • Policy on Student Participation in Governance

  • Policies Applying to the Disclosure of Information from Student Records

  • Guidelines Applying to Nondiscrimination on the Basis of Disability

  • University of California Authorized Student Governments

  • Use of the University’s Name

  • Nondiscrimination Policy Statement for University of California Publications Regarding Student-Related Matters

  • UCSC Alcohol and Drug Policy

  • University of California Policy on Hazing

  • UC Policy on Sexual Violence and Sexual Harassment

  • UC Sexual Violence and Sexual Harassment Adjudication Framework

  • UCSC Academic Dishonesty Policy

  • UCSC Policy on Sexual Orientation Harassment/Discrimination

  • UCSC Guidelines for Speakers and Public Events for Students and Campus Organizations

  • Policy for Acceptable Use of UCSC Electronic Information Resources (Acceptable Use Policy)
  • UCSC Public Nudity and Sexually Offensive Conduct Policy

  • UCSC Hate/Bias Incident Policy

  • UCSC Procedures for Ensuring Adequate Interim Protection from Retaliation or Intimidation for Complainant(s), Witness(es), and other Individuals

  • Official University Policy on Academic Integrity for Graduate Students

For further information, please contact conduct@ucsc.edu.

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Appendix F: Graduate Student–Faculty Adviser Relationship Guidelines

The University of California, Santa Cruz, expects professional, fair, and frequent communication between graduate students and their advisers. Open communication and mutual respect should be the foundation of the relationship between a graduate student and faculty adviser. The graduate adviser and the graduate student should discuss their student-adviser relationship early, and clearly communicate mutual and agreeable expectations from the beginning. Regular interactions, especially face-to-face meetings, are essential in ensuring that expectations and goals are met.

In an optimal learning environment, the faculty adviser should provide timely and constructive feedback on performance and expectations; timely and sufficient warning of inadequate performance; appropriate recognition of a student’s intellectual contributions; and academic and professional advice on all stages of the graduate career. The graduate student should be an active participant in seeking advice and getting feedback on progress, keeping the faculty adviser informed of plans, progress, and obstacles, and contributing during regular progress assessments. The faculty adviser and the student each have the duty and responsibility to initiate meetings as necessary to foster and protect the success of the relationship.

Professionalism and fairness should guide the graduate student–faculty adviser relationship. Graduate students and faculty should avoid relationships that conflict with their particular roles and responsibilities. Faculty advisers and graduate students are bound by policies that prohibit discrimination and harassment. Graduate students may be entitled to accommodations under the Americans with Disabilities Act. (See Appendix E: Policies and Regulations and Nondiscrimination and Affirmative Action Policies.) When concerns and conflicts arise, they should be raised and attended to professionally, honestly, and promptly. Retaliation and discrimination against students for raising concerns are prohibited.

If something happens that upsets the faculty adviser–graduate student relationship and cannot be resolved either by direct or indirect discussion, a graduate student can seek assistance from a trusted faculty member, the dean of graduate studies, the graduate director, the department chair, conflict resolution, counseling and psychological services, and/or the Title IX Office. Graduate students may request confidentiality. Many departments have developed processes to address a range of potential concerns. For information about grievance and appeal procedures, see Appendix E: Policies and Regulations and Nondiscrimination and Affirmative Action Policies. For a description of additional informal and formal grievance and appeal processes available to UCSC graduate students, please refer to the Graduate Student Handbook.

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Appendix G: Student Conduct and Community Standards

The Student Conduct and Community Standards Office is responsible for the adjudication of all nonacademic student and student organization misconduct for UCSC. In this capacity, Student Conduct and Community Standards administers the Code of Student Conduct in accordance with Section 100.00 of the Student Policies and Regulations Handbook. Allegations of misconduct may be brought by students, faculty, staff, police, visitors to the campus, and members of the local community. Allegations may be made by submitting a report at the Conduct and Community Standards webpage.

The Student Conduct and Community Standards Office is located in 245 Hahn Student Services and can be reached by phone at (831) 459-1738, by fax at 459-3188, or via email at conduct@ucsc.edu, or on the Web.


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Revised: 09/01/16